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Figure out your breakeven price

fatihhoca/Getty Images Farmer and financial advisor
FARM FINANCIALS: Breakeven pricing can be used when making marketing plans based on projected crop prices.
Business Basics: What does it mean to break even for your farm’s finances?

As agriculture producers across the Northern Plains continue to plan for the 2022 crop season, some producers may still have questions about what goes into a breakeven price.

Projected breakeven prices are used to put together marketing plans for the upcoming crop. Marketing plans can be aggressive or conservative for future sales of crops not yet grown or harvested. These plans can also push price risk away from producers, depending on what marketing tools the producer decides to use. Breakevens are used to set a minimum pricing point needed to make zero dollars, and from there producers can set profit goals.

Starting off

The first step is to start with a good projection. When sitting down with a producer to complete a projection for the upcoming year, we focus on what expenses are going into the next crop, regardless of what has been prepaid. Seed, fertilizer and chemicals are often bought before the end of the previous year. We want to include those costs for the upcoming year, even though the checks have already been written. The key is to make sure that the expense is associated within the crop year it is used. Even with a projection made early in the year, these few variable expenses usually have a price quote associated with them.

Then, we look at our history for yield and other expenses like repairs, utilities, fuel and hired labor. A three-year average is good, but a five-year average is better. We are always looking at an accrual number for these expenses on either average.

As we look at prior years, accrual adjustments are calculated using the factors of cash outlay, beginning prepaid, ending prepaid, beginning accounts payable, ending accounts payable and accounts payable forgiven.

As we look to future years, we focus on adding the “beginning prepaid.” For example, the cost of filters bought and paid for in December 2021 needs to be included in the 2022 repair cost estimate. Just because the cost was incurred in a prior year does not mean the cost is lower or zero.

If we run across something like a high repair bill one year out of the five-year history, we may decide to use an Olympic average by throwing out the high and the low and averaging the remaining three years. This takes out an unusual situation that has a low probability of occurring again. One example is repairing a combine after a fire. It’s a high repair year, but offers an insurance payment.

Methods

As a Farm Management Education Program instructor, I look at two methods:

  • net cash income (NCI) breakeven
  • net farm income (NFI) breakeven

The NCI breakeven is a number that meets all your cash payment obligations, including the portion of family living that the farm or ranch is expected to cover. NFI is an accrual-based breakeven without family living, which uses cost depreciation in a machinery cost number rather than a payment to the lender. Family living should be replaced by a “value of labor and management,” but this is a difficult number to forecast as farmers and ranchers rarely value their time very high.

Cost depreciation is calculated by taking the purchase price, or the remaining balance of the cost value, times 10% for equipment, 15% for titled vehicles and 5% for buildings. For example, a $10,000 piece of equipment purchased and put into service in 2019 has a remaining cost value of $7,290 at the end of 2021, so the depreciation will be $729 for 2022. This will continue until the item is sold. If an accurate equipment list is available with year of purchase and purchase price, we can create a whole-farm cost depreciation.

As a comparison, payments to a lender of this same $10,000 piece of equipment at 5% interest for five years would have a $2,309.75 cash payment to be made in 2022. Once the last payment is made, no cash expenditure needs to be made. Information about the debt payment is easier to come by through producer balance sheets or information from the lender.

Both ways should be calculated to provide the producer with the knowledge to make an informed decision about what to grow, how much to grow, how to market that crop and when to market that crop.

We also look at dividing out the cost categories differently between different crops. For example, an acre of corn will take more fuel, repairs, labor and operating interest than an acre of wheat or soybeans in a typical year. It can be challenging to split theses expense categories. As a rule of thumb, corn raised conventionally will be 1.5 times the cost of soybeans and wheat per acre. No-till corn will be about 1.45 times higher than soybeans and wheat.

The goal is to get as close to next year’s expenses as possible, adding expenses proportionately to higher cost crops and diving by the average yield. Then we look for pricing opportunities well above that breakeven price. Some will come in the form of cash sale contracts, some will be basis contracts with futures positions, some will be futures positions, and some will be options positions, depending on the time of the year and weather, and typically change as harvest approaches.

The largest determining factor in a breakeven is yield. Higher-than-average yields with average costs will create a lower breakeven. Conversely, lower-than-average yields with average costs will create higher breakeven prices.

Olson is an instructor with the North Dakota Farm Management Education Program at Bismarck State College. The program provides learning opportunities in economic and financial management for farmers and ranchers. Visit www.ndfarmmanagement.com, or contact Craig Kleven, state supervisor for ag education, at crkleven@nd.gov.
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